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REQUEST FOR PROPOSALS FOR EXTERNAL AUDITING SERVICES

REQUEST FOR QUOTATIONS: SUPPLY OF MODELS FOR NURSING SCHOOLS

 

TENDER DOCUMENT REF: PSH/003/2024  

Issue Date of RFQ: 24th May 2024   

Population Solutions for Health (PSH) invites interested vendors to submit bids for the supply of models for nursing schools. The vendor should be able to satisfy all the terms covered in this document.  

PART 1 THE REQUIREMENT   

Line # 

Description  

UOM 

QTY 

 

 

 

 

1 

CPR Simulators (Paediatric and Adult) 

each 

336 

2 

Female condom model 

each 

336 

3 

Phlebotomy kit 

each 

336 

4 

Obstetric simulators (Mama Natalie) 

each 

336 

5 

Neonatal simulators 

each 

336 

6 

Gluteal injection simulators 

each 

336 

7 

Uncircumcised penis model with detachable foreskin 

each 

336 

8 

Circumcised male circumcision model 

each 

336 

9 

Sister 'U' model for IUCD insertion, and removal 

each 

336 

10 

Multipurpose simulator (full body adult) 

each 

336 

Please see the specifications for models for nursing schools here: https://shorturl.at/R7fNZ  

 

PART 2 – INSTRUCTIONS TO BIDDERS AND BID CONDITIONS   

 

  1. 2. 1 Summary of the Requirement  

Population Solutions for Health (PSH) invites interested vendors to submit bids for the supply of models for nursing homes as described in Part 1 of this RFQ.   

  1. 2. 2 RFQ key dates  

The following key dates apply to this RFQ:   

RFQ ISSUE DATE   

24 MAY 2024   

RFQ CLOSING DATE   

10 JUNE 2024 (GMT+2)   

BIDS OPENING DATE  

11 JUNE 2024   

 

  1. 2. 3 Organization contacts  

The following are the contacts for Population Solutions for Health regarding any enquiries to this RFQ.   

   

Email address   

   

queries.tenders@psh.org.zw   

 

  1. 2. 4 Queries and questions during the RFQ period  

Bidders are to direct any queries and questions regarding the RFQ content or process to the Organization contact quoted in 2.3 above. No other organization personnel are to be contacted in relation to this RFQ unless directed to do so by the Procurement Manager. The Organization shall disqualify Bids that do not comply with this requirement. All questions should be submitted in writing to the nominated email address above.   

Organization may choose to convey responses to submitted questions and queries to all potential Bidders so that each is equally informed.  

  1. 2. 5 Amendments to   RFQ documents  

Organization may amend the RFQ documents by issuing notices to that effect to all potential Bidders and may extend the submission closing date and time if deemed appropriate.   

  1. 2. 6 Bid lodgement methods and requirements  

Bids must be prepared in English and in the format requested in Part 3 of this RFQ.   

Bids can be submitted either as sealed envelopes submitted physically to the tender box located at: Population Solutions for Health, Block C Sam Levy’s Office Park, Borrowdale Harare, Zimbabwe or sent electronically via e-mail to: tenders@psh.org.zw 

REF:  PSH/003/2024.   

  1. 2. 7 Late Bids  

Bidders are responsible for submitting their Bids prior to the RFQ closing date and time in accordance with the acceptable lodgement requirements described in Clause 2. 6. There will be no allowance made by the Organization for any delays in transmission of the Bids from Bidder to Organization. Any Bid received by the Organization later than the stipulated RFQ closing date and time shall automatically be disqualified.   

  1. 2. 8 Acceptance of Bids  

Bids must be for all or part of the Requirement and may be accepted by Organization either wholly or in part. A Bid will not be accepted by the Organization unless and until Organization has signed a Contract or sent a 'Notice of Award' in writing and Official Purchase Order to the successful Bidder.   

The Organization is under no obligation to accept the lowest priced Bid or any Bid and reserves the right to reject any bid which is incomplete, conditional, or not complying with the RFQ requirements.   

  1. 2. 9 Alternative Bids  

Proposers may submit alternative Bids if they feel it may offer the Organization additional benefits whilst still complying with the Requirement. Organization reserves the right to accept or reject any proposed alternative either wholly or in part.     

  1. 2. 10 Withdrawals  

Bids may be withdrawn at any time prior to the RFQ closing date and time by written notice to the Organization.   

  1. 2. 11 Bidders to inform themselves  

The Organization has taken all reasonable care to ensure that the RFQ is accurate, however the Organization gives no representation or warranty as to the accuracy or sufficiency of the contained information and that all Bidders will receive the same information.  Proposed prices shall be deemed to cover the cost of complying with all the conditions of the RFQ and of all things necessary for the due and proper performance and completion of the Requirement.    

  1. 2. 12 Costs of preparing bids  

All costs relating to the preparation and submission of a Bid are the sole responsibility of the Bidder. Organization shall not pay any Bidder, wholly or in part, for its Bid preparation and submission.   

  1. 2. 13 Confidentiality  

Except as required for the preparation of a Bid, Bidders must not, without Organization’s prior written consent, disclose to any third party any of the contents of the RFQ documents. Bidders must ensure that their employees, consultants, and agents also are bound and comply with this condition of confidentiality.   

  1. 2. 14 Inconsistencies and omissions 

Bidders must promptly advise Organization in writing of any inconsistencies and omissions they discover in the RFQ.   

  1. 2. 15 Bid acknowledgement

By participating in this RFQ Bidders are indicating their acceptance to be bound by conditions set out in this Part. Bidders are to acknowledge this acceptance and furnish details of their representative who will be the sole point of contact for all matters relating to the RFQ, in writing, to the Organization.   

3.0 Bidders Responsibilities and deliverables    

All quotes must be complete and adhere to the terms and conditions of the RFQ. The bid should clearly specify the following:  

  • Price of the model– (including unit cost for the model, freight and insurance cost on a CIP Harare basis; excluding customs duty & other related registration costs where applicable).  
  • Payment terms (PSH will award higher points for full payment after delivery).  
  • Lead timethis is critical. This aspect carries a significant weight in the evaluation of bids.   
  • Warranty (warranty period to be stated). 

BID SUBMISSION CRITERIA   

  • Please submit your signed quotation in PDF format stating the name of the person who prepared the quotation and their designation (failure to adhere to this may lead to disqualification)  
  • Questions can be submitted no later than 30 May 2024 in writing via email to queries.tenders@psh.org.zw  
  • Bids can be submitted either as sealed envelopes submitted physically to the tender box located at: Population Solutions for Health, Block C Sam Levy’s Office Park, Borrowdale Harare, Zimbabwe or sent electronically via e-mail to: tenders@psh.org.zw 

REF:  PSH/003/2024. 

  • The following information must be provided on bid.  
  • Quote validity period.  
  • VAT status (where applicable)  
  • Payment terms clearly stating the currency.  
  • Indicate lead time delivery period. 
  • This is a time sensitive procurement.  

DOCUMENTATION REQUIRED   

  • Company Registration Documents (Certificate of Registration, Form, Trade or Dealership certificate and PRAZ certificate where applicable)   
  • 3 (three) trade references (complete with email, phone number) for similar transactions done within the last five years.  

PART 3 – INFORMATION TO BE PROVIDED BY BIDDERS   

This Part details all the information bidders are required to provide to the Organization. Submitted information will be used in the evaluation of Proposals.   

  1. 1 Pricing information  

Bidders are required to provide discounted prices as consideration for delivering the Requirement against any resultant Contract. The Bidder should therefore submit their detailed best and final offer.    

Submitted rates and prices are deemed to include all costs, insurances, taxes, fees, freight charges, expenses, liabilities, obligations risk and other things necessary for the supply of the requirements. Any charge not stated in the Bids as being additional, will not be allowed as a charge against any transaction under any resultant contract.   

Bid rates and prices shall be inclusive of Value Added Tax, if legally allowed to levy such.   

NB: Bids submitted after the submission deadline will automatically be disqualified.